ID Card Printing Policy | SecureID Print Ltd

ID Card Printing Policy

1. Purpose & Commitment

SecureID Print Ltd is committed to lawful and ethical ID card printing.
We supply secure photo ID cards only to authorised organisations, businesses, schools, and individuals acting within a legal and verified capacity.

This policy exists to ensure compliance with UK law and to protect against misuse, fraud, or unauthorised identity reproduction.

2. Eligibility Requirements

  • We only print ID cards for verified businesses, organisations, educational institutions, or authorised individuals.

  • Verification documents or written authorisation may be requested before production.

  • Orders placed without adequate proof of legitimacy may be declined or cancelled.

3. Company & Organisation ID Cards

  • All company or staff ID card orders require proof of business ownership or authorisation.

  • We may request confirmation from a senior representative (e.g. Director, Manager, HR Officer).

  • Domain-linked email addresses or official authorisation letters may be required.

  • Unauthorised submissions using third-party company names or branding will be rejected.

4. Logos, Trademarks & Copyrighted Material

  • Logos, trademarks, or copyrighted material will only be reproduced with express permission from the rights holder.

  • We do not print company, NHS, school, or government logos without proof of authorisation.

  • All intellectual property laws are strictly upheld.

  • Any suspected infringement may be refused and, where appropriate, reported.

5. NHS & Restricted Organisations

  • We do not print NHS-branded or NHS staff ID cards unless authorised in writing by an official NHS representative.

  • We do not print any form of government-issued identification, including:

    • Passports

    • Driving licences

    • National ID cards

    • Police, fire, or emergency service credentials

  • Requests attempting to replicate official ID documents will be refused and may be reported to the relevant authorities.

6. Educational & Childcare Settings

  • All school, college, and nursery ID card orders must include written authorisation from:

    • A headteacher

    • Principal

    • Owner or governing authority

  • We may request confirmation via an official institutional email address or letterhead.

7. Carer & Healthcare Organisation Cards

  • Carer or care organisation ID cards require confirmation from a registered business owner or manager.

  • Unregistered individuals may be asked to provide identification or written consent from the employing organisation.

8. Prohibited Card Types

We will not print or design the following under any circumstances:

  • Government-issued identification (e.g. passports, driving licences, residence permits)

  • NHS, Police, Fire, or Emergency Services ID cards

  • Certificates (including birth or marriage certificates)

  • Medical records or documents

  • Any design intended to impersonate a public authority or government body

  • Fake, novelty, or misleading ID cards intended for deception or misrepresentation

9. Verification & Compliance Checks

  • All orders are subject to internal verification before production.

  • Customers may be required to provide company details, proof of authority, or supporting documentation.

  • Orders found to breach this policy will be cancelled.

  • Payments will be refunded where appropriate.

10. Data Protection & Security

  • Customer data (including names, photographs, and authorisation documents) is processed securely in accordance with UK GDPR and our Privacy Policy.

  • Data is encrypted and securely deleted once the order is fulfilled, unless retention is required for legitimate business or legal purposes.

11. Revisions & Rejections

  • If an order does not meet the requirements of this policy, we will contact the customer to provide the option to revise or withdraw the order.

  • Repeated or intentional breaches of this policy may result in a permanent refusal of service.

12. Contact & Support

For questions regarding ID card orders or verification requirements, please contact us:

SecureID Print Ltd
Email: info@secureidprint.co.uk
Address: Office2016, 321–323 High Road, Chadwell Heath, RM6 6AX