ID Card Printing Guide: Everything You Need to Know Before Ordering
A practical guide explaining ID card printing options, security features, accessories, and what UK organisations should consider before ordering.
Printed ID cards are an essential tool for many organisations — from staff identification and access control to visitor management and safeguarding. If you’re ordering ID cards for the first time, or upgrading an existing system, understanding your options will help you get the best results.
This guide explains ID card types, printing options, security features, accessories, and costs, so you can make an informed decision.
What Are Printed ID Cards Used For?
ID cards are commonly used across a wide range of sectors, including:
- Businesses and offices
- Private Healthcare, Private Nurseries
- Care providers and healthcare staff
- Construction and site workers
- Security teams and contractors
- Events, exhibitions, and conferences
They help with identification, professionalism, access control, and safeguarding.
Types of ID Cards
Standard PVC ID Cards
These are the most common option. Printed on durable plastic, they are:
- Credit-card sized
- Waterproof
- Long-lasting
- Suitable for daily use
Ideal for staff badges, employee IDs, and visitor cards.
Photo ID Cards
Photo ID cards include a staff photograph alongside name, role, and company details.
They are widely used where visual identification is important, such as:
- Schools, Private Nurseries, Private Healthcare, Carers
- Care environments
- Secure workplaces
Access Control & Smart Cards
Some ID cards are designed to work with access systems such as Paxton Net2. These cards may:
- Look like standard ID cards
- Contain embedded chips or encoding
- Be printed on genuine access cards
They allow doors, gates, or systems to be accessed securely.
Single-Sided vs Double-Sided Printing
- Single-sided:
Logo, name, photo, and role on the front — clean and cost-effective. - Double-sided:
Adds space for terms, instructions, barcodes, QR codes, or emergency info on the back.
Double-sided printing is ideal when more information is required without cluttering the front.
Security Features You Can Add
Depending on your needs, additional security options may be available:
- Holographic laminate overlays
- UV (ultraviolet) security panels
- Unique ID numbers
- Barcodes or QR codes
These features help prevent duplication and improve authenticity.
Accessories: Making ID Cards Practical
ID cards are often paired with accessories for ease of use:
Lanyards
- Plain or pre-printed
- Breakaway safety options available
- Ideal for daily wear
Card Holders
- Rigid or flexible
- Horizontal or vertical
- Protect cards from damage
Accessories improve usability and extend the life of the card.
Design Tips for Professional ID Cards
When designing your ID cards, keep these tips in mind:
- Use high-contrast text for readability
- Avoid clutter — less is more
- Ensure logos are high-resolution
- Keep photos clear and well-lit
- Match colours to your brand identity
A clean design looks more professional and is easier to recognise at a glance.
How Much Do ID Cards Cost?
The price of printed ID cards depends on several factors:
- Card type (standard PVC or access card)
- Single or double-sided printing
- Added security features
- Accessories such as lanyards or holders
- Quantity ordered
Many suppliers offer clear base pricing with optional add-ons, allowing you to control your budget.
Ordering ID Cards: What You’ll Need
Before placing an order, prepare:
- Names and job titles
- Photographs (if required)
- Logo files (preferably PNG or SVG)
- Any special instructions or security requirements
Having everything ready ensures a smooth and fast turnaround.
Why Choose Professionally Printed ID Cards?
Professional printing ensures:
- Consistent quality
- Accurate colours
- Durable materials
- Secure handling of personal data
- A polished, trustworthy appearance
For organisations, ID cards are often the first impression — and quality matters.
Final Thoughts
Whether you need a small batch of staff ID cards or a complete identification system, understanding your options helps you choose the right solution. From standard PVC cards to secure access cards with accessories, professionally printed ID cards are a simple but powerful tool for any organisation.
Looking for professionally printed ID cards in the UK?
View our custom ID card printing options with fast turnaround, clear pricing, and UK delivery.
